Maintaining professionalism is crucial in work emails, but sometimes a touch of informality can make them more friendly and engaging, especially when you have a close relationship with the recipient. Take a look at the email below and pay attention to the bold phrases. You’ll find alternative options for those phrases further down. Give it a go and practice using these expressions in your work emails!

Hi Jake,

I hope this email finds you well. I wanted to touch base and provide a quick update on the project timeline we discussed during our meeting this week.

Good news! We’re slightly ahead of schedule. The development phase is almost done, and our team is now focused on thorough testing and quality assurance. We expect to wrap up this phase by the end of next week.

I wanted to check if everything is in place regarding resources and support. Also, I’d appreciate your input on the marketing strategy to align it with the project’s finalization.

By the way, regarding the client meeting next Wednesday, did you receive the agenda and presentation materials? If there are any additions or changes you’d like to make, please let me know by Monday so we can adjust accordingly.

Feel free to reach out if you have any questions or need further information. I’m here to assist and ensure a smooth project execution.

Thanks for your dedication and collaboration.

Best regards,

Kate

1. I hope this email finds you well is a common opening in emails and serves as a polite greeting. Here are some alternatives to it: I hope you are doing well, I hope everything is going smoothly for you, I hope you’re having a great day.
2. I wanted to touch base on something is used to indicate a desire to discuss or provide an update on a particular topic or issue. Other phrases like this are: I wanted to check in regarding…, I wanted to discuss…,I wanted to follow up on…,I wanted to go over… .
3. I wanted to provide a quick update on something indicates the intention to share new information or give an overview of the current status of a particular matter. Alternatives: I wanted to give you a brief update on…, Just wanted to share a quick update regarding…, Just a heads-up on the latest developments…, I thought I’d give you a quick rundown on… .
4. I wanted to check if… is a phrase used to express the intention of verifying or confirming something. Other phrases like this are: I wanted to confirm whether…, I’m checking to see if…, Do you have any information on whether… .
5. I’d appreciate your input on something is a polite way of expressing a desire to receive someone’s thoughts, opinions, or suggestions on a particular matter. Alternatives: I would be grateful for your insight, Your input would be highly valued, I welcome your thoughts on this.
6. Regarding the client meeting is used to introduce a topic or provide information related to the meeting. Alternatives: in relation to the client meeting…, with regard to the client meeting…, concerning the client meeting… .
7. Feel free to reach out is an invitation for the recipient to contact you without hesitation or any sense of obligation. Alternatives: Don’t hesitate to contact me, I’m here if you have any questions, Let me know if there is anything I can help you with.

Practice

Complete the email below. Use 1 word to fill out each gar. The answer key is below the image.

Hi Olivia,

I hope everything is going 1.___ for you. I wanted to go 2. ___ a few important points ahead of our meeting next week.

Just a 3. ___-up on the agenda: we’ll be discussing the project updates, timelines and key deliverables. I wanted to 4. ___ whether you received the updated project report I sent you yesterday.

Additionally, I would be 5. ___ for your insight on the marketing strategy before finalizing it. Your expertise in this area is highly valued.

Concerning the upcoming meeting, if you have any specific topics or questions you’d like to address, please let me know in advance. I’m 6. ___ if you need any further assistance or clarification.

Looking forward to our discussion!

Best regards,

Tom

Answer key: 1. smoothly 2. over 3. heads 4. confirm 5. grateful 6. here

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